OWN IT! PRIVACY POLICY
1.Privacy Summary
The Data Controller, OWN IT! Entertainment Limited, a company registered in the United Kingdom, 23 Cameo House, 11 Bear Street, London, WC2H 7AS (Registered No. 09154978), is committed to protecting your privacy in accordance with the Data Protection Act 1998 (the ‘Act’) and the General Data Protection Regulation (the ‘GDPR’). If you have any questions about this policy, the representative responsible for Data Protection can be contacted by writing to Jason Morgan, Data Protection Manager,23 Cameo House, 11 Bear Street, London, WC2H 7AS, or alternatively by sending an email to [email protected] OWN IT! Entertainment Limited is a storytelling lifestyle brand releasing products and content across books, music, fashion and film. In order to operate the services we offer, OWN IT! Entertainment Limited (‘OWN IT!’, ‘our’, ‘us’ or ‘we’), must ask you to provide us with information about yourself. This Privacy Policy describes the information we collect and how we use that information. We take the processing of your information very seriously and will use your information only in accordance with the terms of this Privacy Policy. For the purposes of this Privacy Policy, personal data is referred to as ‘information’ which means any information relating to an identified or identifiable natural person.
Please note that we are not responsible for the privacy practices of other web sites and we recommend that you check the privacy policy of any other web sites you may visit. The inclusion of links to such web sites does not imply any endorsement of the material on such sites nor any association with their owners or operators. If you have any complaints relating to such sites, please contact them directly.
OWN IT! uses Google Analytics to analyse traffic to our websites. Google Analytics does not create individual profiles for visitors. You can learn more about Google Analytics and their privacy policy on their website. You can also opt out by installing the Analytics opt-out browser add-on.
OWN IT! does not disclose information about identifiable individuals to advertisers. Aggregate statistical information gathered from registration forms may be passed on to advertisers or others regarding sales or website usage. At no point will this include personal identifying information.
This Privacy Policy will be updated from time to time and all future changes will take effect as specified at the time of the update by posting a revised version of it on our website. Please check back regularly for the most current version of our Privacy Policy.
2.Information We Collect
To sign up to our newsletter or buy products from the online OWN IT! shop, you must provide your name, email and in some instances, for example when buying physical products, your company name, job title, postal address and telephone number. All payments are processed through PayPal and we do not hold or store any bank account or card details. We do not collect any sensitive personal information such as information on your racial or ethnic origins, political opinions, trade union affiliations, sexual life, health or criminal history.
When you access our services online using any device, we collect and store device data including but not limited to geolocation data to provide offers relevant to your region. We also collect information such as which pages of our website you visit, IP addresses, the type of browser you use and the times you access our website.
We will only keep your information for as long as is necessary for the purpose of providing you with the service you have requested from us or to meet specific anti-fraud and legal requirements. If you would like more information, please contact the representative responsible for Data Protection using the details available in the Privacy Summary.
The provision of the information detailed above is a requirement necessary to provide the service. By providing your information and signing up to our service you are entering a contract for the term of the service. If you object or are not willing to provide this information, please do not register or use any of our services.
When you access our website, or use any of our services, we (including companies we work with) may place small data files on your computer or other device known as cookies.
COOKIES
A cookie is a data file placed on a device when it is used to visit one of our Sites or otherwise access our online content. Cookies may be used for many purposes, including, without limitation, remembering you and your preferences and tracking your visits to our web pages.
A Flash cookie is a data file placed on a device via the Adobe Flash plugin that may be built-in to or downloaded by you to your device. Flash cookies may be used for various purposes, including, without limitation, enabling a Flash feature and remembering your preferences. For more information about Flash and the privacy choices Adobe offers, visit http://www.macromedia.com/support/documentation/en/flashplayer/help/settings_manager.html. If you choose to disable cookies or to adjust your Flash privacy settings on your device, some features of the Sites may not function properly.
WEB BEACONS
Small graphic images or other web programming code called web beacons (also known as “1×1 GIFs” or “clear GIFs”) may be included in the Sites’ web pages and e-mail messages. Web beacons may be invisible to you, but any electronic image or other web programming code inserted into a web page or e-mail can act as a web beacon. Web beacons or similar technologies may be used for a number of purposes including, without limitation, to count visitors to the Sites, to monitor how users navigate the Sites, to count how many e-mails sent were actually opened or to count how many forwarded links were actually viewed.
EMBEDDED SCRIPTS
An embedded script is programming code that is designed to collect information about your interactions with the Sites, such as the links you click on. The code is temporarily downloaded onto your device from our web server or a third party service provider, is active only while you are connected to the Sites, and is deactivated or deleted thereafter.
In addition, we may use a variety of other technologies on the Sites that collect information for security and fraud detection purposes.
3. How We Use The Information We Collect
Our primary purpose in collecting your information is to provide you with a service. You agree that we may use your personal information to:
- Provide the service to you;
- Notify you about your service including reminding you when it is due to lapse; and
- Carry out internal administration and analysis.
4. How We Use The Information For Marketing
We will only send you direct marketing communications in circumstances where we have your specific consent or where we believe we can demonstrate a legitimate interest.
When you sign up to any of our services, we ask for your consent to send you direct marketing communication over a variety of channels. We will honour your right to withdraw your consent at any time.
When you enquire about or request a service from us, we may rely on our legitimate business interests to send you marketing communications (via post, email or telephone). These communications will always be related to our services and we believe will be of interest to you. We will provide you with the opportunity to opt-out of this at any time.
If you want to stop receiving direct marketing from us, you can use the unsubscribe link at the bottom of any email you receive, tell us when we call you or alternatively you can contact the representative responsible for Data Protection using the details available in the Privacy Summary.
Periodically we conduct data profiling on the information we collect to better understand our customers in order to provide targeted communications which suit your needs. If you wish to stop your information being used for data profiling, please contact the representative responsible for Data Protection. Please note that a request to opt out of data profiling will automatically stop direct marketing from us and vice versa.
5. How We Share Information With Third Parties
We will not sell or rent your information to third parties for their marketing purposes without your consent.
However, just like most service providers, OWN IT! works with third parties who administer important functions for us that allow us to offer and enhance the services we provide. These providers, or Data Processors, are covered by an appropriate agreement and are located within the European Economic Area. Sometimes it will be necessary for us to disclose information required for the specific purpose to them so that the services can be performed and by requesting us to provide you with the services you consent to this disclosure.
We reserve the right to disclose to third parties your information to comply with applicable laws including but not limited to disclosure in accordance with the Act, the Regulation of Investigatory Powers Act 2000 and lawful authority requests, to safeguard the proper operation of our systems and to protect ourselves and the companies we work with.
6. Information Security
OWN IT! is committed to handling your information with high standards of information security. We collect, store and process your information on servers primarily located in the United Kingdom but also elsewhere in the European Economic Area. We use safeguards such as firewalls and data encryption, we enforce physical access controls to our buildings and files and we authorise access to personal information only for those employees who require it to fulfil their job responsibilities. Our site uses industry standard Secure Sockets Layer (SSL) technology to allow for the encryption of information during transmissions to our servers. These security measures mean that we may occasionally have to ask you for proof of identity before we are able to disclose personal information to you; however, there will be no administration charge for such a request.
In the event of any data breach, we will issue a notification to the statutory authority, the Information Commissions Office, and will strive to contact you, if the data is applicable to you, within 72 hours of being made aware of such a breach.
7.Accessing, Deleting Or Updating Your Information
Accessing Your Information
You can access the personal information you have provided us by making a Subject Access Request to the representative responsible for Data Protection using the details available in the Privacy Summary. Upon receipt and following any necessary proof of identification checks, Subject Access Requests will be responded to within one calendar month.
Deleting Your Information
A request to have the personal information you have provided us removed from our systems can be made at any time to the representative responsible for Data Protection using the details available in the Privacy Summary. Your information will be removed from our systems except in circumstances where we are required to retain this information for compliance with legal obligation or for future suppression purposes, where the minimal amount necessary will be retained in order to honour an individual’s right.
Updating Your Information
You can review the personal information and email preferences that you have provided us and make any desired changes or rectifications at any time either online or by contacting the representative responsible for Data Protection using the details available in the Privacy Summary. To amend your personal information or email preferences online, please log in to your Account on WWW.OWNIT.LONDON and edit these details on the ‘My Account’ tab.
There will be no administrative charge for fulfilling any of the requests above.
8. Information Regarding Children
Children are not eligible to use any service we offer without the consent of and via an adult and we ask that minors (persons under the age of 18) do not submit any personal information to us.
9. Accountability
We will process your personal data for the purposes set out in this policy. However, if you have any queries or requests in relation to Data Protection or this Privacy Policy please notify our representative responsible for Data Protection using the details available in the Privacy Summary. Alternatively, if you have any concerns about our information rights practices that our representative responsible for Data Protection was unable to address sufficiently, you may report these to our statutory authority, the Information Commissions Office: ico.org.uk.
